Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.
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Please contact conops conus. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities.
ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created 254-00-2 deployed units in contingency operations per AR If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U.
Classified records may be attached to an e-mail and sent classified e-mail. At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment. Process and transmit the following records in accordance with 25-00-2 regulations that prescribe their creation.
The designated contact will establish the 25-4400-2 for the collection and transfer of unit records. Approval by the archivist is legal authority for the retention and disposal of all Army records. Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports.
A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link.
Units should also preserve files not listed in this table that document unit activities. The list of file numbers in Annex A is not all-inclusive. Send the following records to: Center for Army Lessons Learned: Functional Area File Description Send the following records to: Enter Your Email Address. Below is the entire quick reference 25-040-2 that has been distributed and posted at various sites.
The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers. The record copy will be handled in accordance with these instructions and AR From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records.
Daily staff journal and tactical operations center log with coordinates of locations and events. Mail classified records double wrapped by registered official mail. As stated in the main recordkeeping narrative, this may not always be practical or possible.
Any records 25-4002 document operations of the unit will be preserved per this instruction and AR In that area of responsibility AORthe combatant commanders realized the importance of documenting operations.
Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison.
This guide applies to all records regardless of media, e. This area should be staffed and equipped to process both electronic and hardcopy records received from units down range.
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To ensure records from the AOR are collected and properly prepared for transfer to continental U. The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Visual information records still and motion will be sent to director, U. Transmit unclassified e-mail to be preserved as a record to conops conus.
Other unclassified records may be attached to an e-mail and sent to the same address. This table does not list all files that units should maintain. Command reports, special reports, maps and overlays, and incident reports. The records specified in this guide provide important rights and interest information for Soldiers and veterans. The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force.
Annex A contains a list of specific records to be created, maintained, and transferred.
Do not “over-classify” records. However, the nature of a contingency operation makes good recordkeeping even more critical. ARparagraph f states commanders of Army components operating under a joint command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in paragraph f.
Ensure declassification instructions accompany all classified records including electronic records prior to transferring them. This guide applies to all Army forces that are deployed or engaged in operational missions.
Army Publishing Directorate
They supported and directed the effort through all staff elements and through the ranks, down to the unit level. Records Management and Declassification Agency: Electronic records received or transmitted will be provided in the format in which they were saved. Sign In Sign Out. Deployed units will be provided copies of the Quick Reference 25-4400-2 outlining requirements for specific and minimum records creation, preservation, collection, and transfer.